Constitution and ByLaws
Constitution of the Sons of the American Legion Squadron
No. 166 Detachment of Maryland, attached to Synepuxent Post No. 166, Department of Maryland
Proud possessors of a priceless heritage, we male descendants of veterans of the Great Wars, associate ourselves together as “Sons of The American Legion” for the following purposes: To uphold and defend the Constitution of the United States of America; to maintain law and order; to foster and perpetuate a true spirit of Americanism; to preserve the memories of our former members and the associations of our members and our forefathers in the Great Wars; to inculcate a sense of individual obligation to the community, state and nation; to combat the autocracy of both the classes and the masses; to make right the master of might; to promote peace and good will on earth; to safeguard and transmit to posterity the principles of justice, freedom and democracy; to consecrate and sanctify our friendship by our devotion to mutual helpfulness; to adopt in letter and spirit all of the great principles for which The American Legion stands; and to assist in carrying on for God and Country.
Section 1. The name of this organization shall be the Sons of The American Legion Squadron No. 166, attached to The American Legion Synepuxent Post No. 166, Department of Maryland.
Section 1. The Sons of The American Legion Squadron, attached to Synepuxent
Post No. 166 Department of Maryland, is a civilian organization. Membership therein does not affect nor increase liability for military or police service.
Section 2. The Squadron shall be absolutely non-political and shall not be used for the dissemination of partisan principles nor for the promotion of the candidacy of any person seeking public office or preferment. No candidate for nomination or election to, or no incumbent of any remunerative elective public office, shall hold any elective office or any appointive remunerative office in this Squadron of the Sons of the American Legion, provided that members of Squadron committees shall not be affected.
Section 3. The Squadron shall be absolutely non-sectarian.
Section 4. Each member shall perform his full duty as a citizen according to his own conscience and understanding, in accord with the law.
Section 1. This Squadron is organized as a subordinate body of the Sons of
The American Legion, Detachment of Maryland, and under the sponsorship and jurisdiction of Synepuxent Post No. 166, Department of Maryland, The American
Section 2. This Squadron shall be governed by such rules and regulations as may be prescribed by the National Executive Committee of The American Legion, by such rules and regulations as may be prescribed by the Detachment Headquarters, approved by the Department Executive Committee of The American Legion, and by such rules and regulations as may be prescribed by its sponsoring Post of The American Legion, not inconsistent with those prescribed by the National Organization.
Section 1. All male descendants, adopted sons and stepsons of members of The American Legion, and such male descendants of veterans who died in service during World War I, World War II, the Korean War, the Vietnam War, Lebanon, Grenada, Panama, the Persian Gulf War, and the War on Terrorism, as defined in the Constitution of The American Legion, or who died subsequent to their honorable discharge from such service, shall be eligible for membership in the Sons of The American Legion.
Section 1. The officers of this Squadron shall be a Commander, First Vice- Commander, Second Vice-Commander, Adjutant, Finance Officer, Sergeant-at-Arms, Chaplain and Historian, all of whom shall be elected at the annual meeting of the Squadron. Other positions or committees as may be deemed necessary by this organization shall be nominated and appointed by the Commander with the approval of the Executive Committee and will report to the Commander and Executive Committee but will be “ad Hoc” members of the Executive Committee with voice and no vote. These positions will serve at the pleasure of the Executive Committee.
Section 1. Between Squadron meetings, the administrative power of the Squadron shall be vested in the Squadron Executive Committee, which shall consist of all elective officers for the current year, and in addition the three immediate Past Commanders.
Section 2. All other Past Squadron Commanders shall be members of the Squadron Executive Committee without vote.
Section 3. All officers and Executive Committeemen shall be elected annually and they shall hold office until their successors are duly installed or as otherwise provided.
Section 1. The annual membership dues of this Squadron shall be $25.00, payable by October 20th of each year for “Early Bird” status, for the following year. A member whose dues for the current year have not been paid by January first shall be classed as delinquent. If his dues are paid on or before February first, he shall be automatically reinstated. If he is still delinquent after February first, he shall be suspended from all privileges. If he is still under such suspension on June thirtieth of such year, his membership in the Sons of The American Legion shall be forfeited. A member so suspended or whose membership has been so forfeited may be reinstated to active membership in good standing by vote of the Squadron and payment of current dues for the year in which reinstatement occurs. Provided, however, that the Squadrons, Detachments, and the National Organization may waive the provisions hereof, upon payment of dues for the year in which reinstatement occurs, with reference to former members who have been prevented from the payment of dues by reason of active military service.
Section 1. This Constitution is adopted, after approval by Synepuxent Post 166, subject to the provision of the National Constitution and the Detachment Constitution of which this Squadron is a subordinate member. Any amendment to the National or Detachment Constitutions which is in conflict with any provision whereof shall be regarded as automatically repealing or modifying the provisions of this Constitution, to the extent of such conflict.
Section 2. This Constitution may be amended at any regular Squadron meeting by vote of two-thirds of the members attending such regular meeting; provided, that the proposed amendment shall have been submitted in writing, and read at the immediate preceding Squadron meeting, and provided further, that notice shall have been given to all members at least five days in advance of the date which such amendment is to be voted upon, notifying said members at such meeting a proposal to amend the Constitution is to be voted upon.
NOTE: Only members in good standing will be privileged to participate in the business of a meeting, vote or hold office.
By-Laws of the Sons of the American Legion Squadron
No. 166 Detachment of Maryland, attached to Synepuxent Post No. 166, Department of Maryland
Section 1. Applications for membership shall be made in writing on blanks prescribed therefore by the National Organization.
Section 2. All applications for membership shall be acted upon at the next membership meeting following the making of such application.
If a majority of Squadron members cast their vote against the acceptance of such applicant, then such applicant shall be recorded as rejected.
Section 3. Every Member shall furnish the Squadron Adjutant with his or her address, telephone number and email address, if applicable, for contact purposes.
ELECTION OF OFFICERS
Section 1. At the first regular meeting in March the Commander shall appoint a nominating committee of three members who will, acting together with and under the advice of the Supervisory Committee of the Post, present to the regular meeting in April a list of one or more candidates for each office required to be elected under the Constitution of this Squadron.
Section 2. At the conclusion of the report of the nominating committee, any Squadron member may present the name of any other Squadron member for nomination to any office for which such Squadron member is not nominated by the nominating committee, and upon said nomination being seconded, the same shall be considered as though contained in the report of the nominating committee after said report has been accepted and adopted by the Squadron.
Section 3. Those officers shall be declared elected who have by secret ballot received a majority of the votes of the Squadron members in good standing present at the annual meeting. Elections shall be conducted an hour immediately prior to the Annual Meeting time and will be supervised by an Election Committee consisting of 3 members in good standing.
Section 4. The newly-elected officers and members of the Executive Committee shall take office at the next regular meeting, at which time they shall be installed by proper authority.
DUTIES OF OFFICERS
Section 1. Commander: The Commander, who corresponds to the President of an organization, shall be the executive head of this Squadron of the Sons of the American Legion, with full power to enforce the provisions of the local Constitution and By-Laws and the policies and mandates of the National and of the Department Committees of the Sons of The American Legion and of the Executive Committee of the Squadron.
Section 2. First Vice Commander: The First Vice Commander, who corresponds to the First Vice President of an organization, shall act as representative of the Commander on all matters referred to him and shall specifically be in charge of membership. He shall perform such other duties as are usually incident to the office.
Section 3. Second Vice Commander. The Second Vice Commander, who corresponds to a Second Vice President, shall likewise act as representative of the Commander, and he shall specifically be in charge of Squadron fundraising activities. He shall perform such other duties as are usually incident to the office.
Section 4. Adjutant: The Adjutant, who corresponds to the Secretary of an organization, shall be charged with the administrative duties required in carrying out the policies and mandates of the National and Department Committees of the Sons of The American Legion and of the Executive Committee of this Squadron. The Adjutant will monthly prepare an activity report to be presented to the Legion Membership Meeting by the Chairman of the Supervisory Committee.
Section 5. Finance Officer: The Finance Officer shall be the custodian of the funds of the Squadron. He shall be charged with receiving and disbursing the funds of the Squadron and shall make reports upon the condition of the Squadron treasury when called for by the Commander or Executive Committee; provided, however, that all disbursement shall first be approved by the Post Supervisory Committee heretofore referred to in Section 4, Article I, of the National By-Laws. He shall perform such other duties as are usually incident to the office.
Section 6. Sergeant-at-Arms: The Sergeant-at-Arms shall be charged with the responsibility of preserving order at all Squadron meetings and he shall be given the custody of the Squadron Colors. He shall perform such other duties as are usually incident to the office.
Section 7. Chaplain: The Chaplain shall perform such divine and non-sectarian service as may be necessary, adhering to such ceremonial rituals as may be prescribed by the National Membership and Post Activities Committee of The American Legion.
Section 8. Historian: The Historian shall collect from year to year all records and data of value and interest to the Sons of The American Legion and The American
Legion, and shall compile during his term of office a complete history of the year’s activities.
Section 1. The Squadron Executive Committee shall fill any vacancy in the membership of the committee occurring between annual Squadron meetings for the remainder of the unexpired term.
Section 2. Any officer or executive committeeman may be removed for inefficiency by the Executive Committee, a two-thirds vote of said committee being necessary to effect such removal. An officer or executive committeeman who absents himself for three or more consecutive Squadron or Executive Committee meetings can, on due investigation, by the Executive Committee, be held to be sufficient proof of inefficiency, warranting such removal.
POST SUPERVISORY COMMITTEE
Section 1. The jurisdiction of Synepuxent Post No. 166, Department of Maryland, The American Legion, over this Squadron shall be exercised through a committee of three or more members of said Post appointed annually by the Post Executive Committee on nomination of the Post Commander.
Section 1. Upon nomination of the Squadron Commander, the Executive Committee shall annually appoint such standing committees as it shall deem advisable for the benefit of the membership of the Squadron as a whole.
Section 1. The annual meeting of this Squadron shall be held on the regular meeting day of May in each calendar year of said date.
Section 2. The regular stated meeting of this Squadron shall be held on the second Monday of each and every month. The meeting date and time may be changed by a two-thirds majority of the members present at a regular membership meeting.
Section 3. Special meetings shall be called upon a majority vote of the Executive Committee or upon the written request of ten Squadron members.
Section 4. Every member shall furnish to the Adjutant his address, telephone number and email address (if applicable), to which all notices and documents may be sent, and the same shall be held to have been duly sent to or served upon a member if sent to such so furnished.
Section 5. Notice of all special meetings of the Squadron shall be sent to each Squadron member Seventy two hours previous to the holding of such meeting
Section 6. The notice of special meetings shall state the object and purpose thereof, and no business shall be transacted at such special meeting except for such business as is contained in the notice thereof.
Section 7. The Executive Committee shall meet for organization and such business as may come before it within ten days after the annual election on the call of the Commander. Thereafter the Executive Committee shall meet at the call of the Commander at least every three months and as often as said Commander may deem necessary. The Commander shall call a meeting of the Executive Committee upon the written request of five members of the committee.
Section 8. An Emergency Committee consisting of the Commander, (Vice Commander if the Commander is indisposed) and at least two other Officers shall meet when necessary as determined by the request of at least two officers or at the call of the Commander.
Section 1. Eight members, besides a qualified presiding officer, shall constitute a quorum at any meeting of the Squadron.
Section 2. Five members of the Executive Committee shall constitute a quorum for the legal transaction of business.
Section 3. Three Officers shall constitute a quorum for a meeting of the Emergency Committee.
Section 1. All funds of this Squadron shall be deposited in a bank by the Finance Officer. Withdrawals shall only be made upon draft or check signed by two of the following, the Commander, or Vice Commander, or Finance Officer and the Chairman of the Post Supervisory Committee or Post Finance Officer. The Squadron may spend up to $500.00 without the approval of the Post Executive Committee.
Section 2. The Finance Officer shall prepare a monthly Financial Report to bring before the Post Finance Officer and Post Membership Meeting.
Section 3. All Squadron and Post officials handling Squadron moneys shall be properly bonded with a good and solvent bonding and surety company, as surety, to cover double the average amount of moneys handled in a single year.
RULES OF ORDER
Section 1. The procedure at all Squadron meetings shall be governed by the latest edition of Roberts’ Rules of Order Newly Revised.
Section 1. These By-Laws are adopted, after approval by Synepuxent Post 166, subject to the provisions of the National By-Laws and the Detachment By-Laws, of which this Squadron is a subordinate member. Any amendment to the National or Detachment By-Laws which is in conflict with any provision hereof shall be regarded as automatically repealing or modifying the provisions of these By-Laws to the extent of such conflict.
Section 2. These By-Laws may be amended at any regular Squadron meeting by vote of two-thirds of the members attending such regular meeting, provided that the proposed amendment shall have been submitted in writing and read at the immediate preceding Squadron meeting, and provided further, that notice shall have been given to all members at least five days in advance of the date when such amendment is to be voted upon, notifying said members that at such meeting a proposal to amend the By- Laws is to be voted upon.